The Mail Services Department, located in the lower level of the 55 West 13th Street Building, is the center of mail communication at The New School. The department ensures a constant flow of information within the university community and to the outside world.

Mail Services is a dynamic department in nature, geared to meet the needs of our dynamic university. Our scope of work includes:

• Mailing requirements and technology research
• Inquiry into current postal requirements and advances in postal technology
• Configuration of mailing systems, computer applications and accounting for mailing purposes
• Research regarding regulations and policies on an international level
• Maintaining a close association with the United States Postal Service and private couriers
• Negotiating contracts based on volume and quality of service to guarantee the lowest rates available
• Opening and maintaining postal accounts for proper and expedient processing of mail
• Evaluating and monitoring mail to assure proper delivery commitment time

Services offered by the Mail Services Department

• Technical assistance preparing your mail to ensure conformity to postal requirements and achieve the most expeditious delivery time and maximum postage savings.
• Automation mail processing (CASS or PAVE certified).
• Detailed reports of mailing expenditures of First-Class, Presort, Express Mail, Airmail, FedEx, UPS and Messenger/Courier services.
• Optional ancillary services to be used with your First-Class/Priority mail (i.e., Certified, Return Receipt, Registered mail, Insured, etc.)

Hours of Operation
9:00a.m. to 5:30p.m. Monday through Friday.
Telephone extensions: 5300, 5301 or 5302. Fax: 229-5984
The New School Community will be notified of changes in mail pick up and delivery by e-mail or memo.

For additional copies of this manual, please call Mail Services at extension 5302.

Schedule of Mail Delivery and Pickup Times

Please Note: Departments may experience a delay in mail delivery on Mondays due to the accumulation of mail at the Post Office over the weekend.

No mail pick-up or delivery will be made after 4:30 p.m. Urgent mail can be hand-delivered to the Mail Services at 55 West 13th Street BEFORE 4:30 p.m. for same day mailing. Every effort will be made to process urgent mail and courier packages received in the Mail Services before 5:00 p.m.

Routing Interoffice Mail

Interoffice mail should be prepared and ready for pickup by the designated time outlined in the “Schedule of Mail Delivery and Pickup Times” above. The following guidelines will assist you in the correct preparation of Interoffice Mail for delivery to its recipient without delay:

• Interoffice correspondence should always be placed in interoffice envelopes.
  (re-order interoffice envelopes through Purchasing).
• When requesting university-wide distribution from Duplicating, the number of copies should be no less than 500 (excluding faculty) or 1,800 with faculty included.
• Interoffice envelopes should be addressed with the name of the recipient, department and building to insure correct and prompt delivery.
• Separate your Interoffice mail from all other classes of outgoing mail. For large Interoffice mail distributions, notify the Mail Services supervisor that an inter-university distribution will be arriving.
• Special Interoffice envelopes that are white, pink, or yellow, and window envelopes, should be separated from regular outgoing mail.
• Circulars for university-wide distribution do not have to be placed in envelopes.
• Mannes College of Music located at 150 West 85th Street and David M. Schwartz Fashion Design located at 560 Seventh Avenue are serviced via our daily pouch, which leaves Mail Services at 10:30 A.M.

Please Note: For new employees, staff changes, or changes in a department or office location, forward a memo to Mail Services indicating the new routing or mail stop location.

IMPORTANT: Personal packages will not be accepted or distributed by Mail Services.