HRIS (Human Resources Information Services)

HRIS Staff  212.229.5671

Warren Petty, Assistant Vice President for Human Resources
Shawn Ogiba, Associate Director, Compensation and HRIS
Annie Wong, Manager, HR Initiatives
Yenifer Borrero, HR Academic Systems Analyst
Beverly Chee-Hayes, Compensation Specialist
Ingrid Wells, Senior HR Associate
Marisol Rivera, Manager, HR Services
Melecia Munroe, HR Generlist/Customer Service Associate
Jose Bueno, HR Associate

View Sections Below
»     Administrative Leave Policy     »     Local 1205 Leave Policy     »     Payroll Schedule     »     Quarterly Leave Report     »     Timesheets     »     Check-Off List for New Hires and Status Changes     »     Check-Off List for Terminations     »     Q&A

Administrative Leave

The following is a brief overview regarding floating holidays and vacations. For more information on these and other types of leaves, please refer to the the Institutional Policies and Procedures Manual at my.newschool.edu.

All employees may accrue two years' of their vacation leave, up to a maximum of 44 days of vacation leave.

All full-time non-union staff will accrue floating holiday credits at the rate of one day per quarter:

Floating holiday credits not used by June 30th, will be forfeited. For further details, please contact hrhelp@newschool.edu .

For information regarding termination of employment and payments of unused vacation leave, please refer to the Institutional Policies and Procedures Manual at my.newschool.edu.

Local 1205 Leave Policy

Please refer to the Local 1205 union contract for details on leave information.

Payroll Schedule

Please visit Payroll Schedule to view and print the new schedule of timesheet and PRA deadline dates. Please note that there are pay date changes for December due to the holiday close schedule.

Quarterly Leave Report

Below are the Administrative Staff Leave Report Forms. These forms will assist your department/division and the Human Resources Department in tracking your accrual and usage of vacation leave and floating holidays. Your completed quarterly leave report must be returned to the Human Resources Department on or before the appropriate deadline. You must submit these forms to your Dean (Director) in sufficient time for that individual's signature and for submission by that office to the Human Resources Department.

Please click on links to print out leave report forms.

Time Sheets

Please submit the white copy of timesheet to Payroll Department.

Payroll Authorization Forms

CHECK-OFF LIST FOR NEW HIRES AND STATUS CHANGES
There are processing time constraints, and in the interest of expediting payment, hiring managers must always review documents for completeness prior to submission to the Human Resources Department. Below you will find a helpful check-off list to guide you through the process.

• Make sure the PRA (add link to form) is complete with:
  • Correct FOAP number
  • Position number
  • What is the Status of the PRA (new hire, promotion, etc.)
  • Has signature approval of Dean’s Office/Local Budget (Office of Administration), University Budget and Provost, if necessary.
• I-9 (Work Eligibility Form), with the appropriate documents.
• Personal Data Sheet (add link to form)
• Tax Forms (add link to forms)
•  If not a us U.S. citizen or alien registration card holder , in addition to paperwork above, please also include the following:***
  • Copies of Foreign National Identification Paperwork (examples include: visa, passport, etc.)
  • Foreign National Information Collection Form (add link to form)
• Once above steps are completed, PRA must be accompanied by a completed routing sheet - make sure to write contact telephone number as well as name of department.
  

CHECK-OFF LIST FOR TERMINATIONS

• Make sure the PRA is complete with:
• Terminating employee’s information at the top
• Effective Date of Termination
• Last Day Worked, if different from Effective Date of Termination
• Reason for Termination (Resignation, Involuntary, Transfer/Promotion, etc.)
• Remaining unused Accrued Vacation
• Position number
• Has signature approval of Dean’s Office/Local Budget (Office of Administration)
• Employee’s resignation letter – it must indicate last day of work!
• Quarterly leave reports have been completed, signed and submitted to HR
• Once above steps are completed, PRA must be accompanied by a completed routing sheet - make sure to write contact telephone number as well as name of department.

Questions and Answers

What is the process of getting a school ID for a new employee?
The employee can fill out an ID Authorization form in the Human Resources Department. The form will be signed within 24 hours. The employee will then need to take that form to the 65 Fifth Avenue to have a picture taken.

How do I get my new employee an email account?
Authorized requesters in the divisions/central offices must be notified in advance before a new employee begins employment. To find out who is an authorized requestor in your division/office, please contact helpdesk@newschool.edu. Please note, creation of email accounts will take approximately 5–7 business days.

Last Updated: August 25, 2008